Booking Conditions

Langham Village Hall- Additional Terms of Hire (To be read in conjunction with Booking Form)

Condition of Hire and Responsibilities of Hirer

The Hall is let subject to these terms and at the discretion of the Trustees. The Trustees decision is final in every application for hire. a booking form is issued to confirm each hire

If the hirer (the person who signs the booking form) is not going to be present during the hire, s/he must appoint a representative person, over the age of 21, who will be present throughout the period of hire and give them a copy of these Terms to read and to take responsibility compliance with them.

Hirers and guests must ensure that they park with consideration. You must not double park or block any cars in.

Please check that the booking details are correct.

You are required to ensure that no one parks in such a way as to block vehicular access to the driveway by the entrance to the Hall as this provides access to a private residence.

Nature of Hire

The purpose of the hire shall be notified to the Booking Secretary when the hire is arranged. The hirer should advise whether they intend to make use of the kitchen facility

No Auction, sale or other form of commercial activity is allowed unless sanctioned

Hire Restrictions

The Maximum number of persons present at any one time in the building shall not exceed 140.

The maximum number of persons to be seated at any event in the main hall is 100. The maximum capacity of the Ruddle Room is 40.

Fire exits must always be kept clear

All music must end by 11.30pm and the hall must be vacated by 12am.

Alcoholic drinks may be consumed on the premises, but the hirer may not make any changes for providing alcohol unless they have obtained a licence from Rutland County Council

Ensure that the hall’s no smoking policy (including e-cigarettes) is adhered to

Booking Charges

All fees should be paid in advance. Preferred method of payments is BACS to;


Sort Code:  40-35-21

Account:  71056093

When making payment please state your name and the purpose of the booking

Cheques should be made payable to Langham Village Hall

Two weeks’ notice must be given of any cancellations otherwise the fee may be payable in full

Access to Wi-Fi is included in the booking fee. The password is on the Village Hall notice board in the corridor. The network is LVHNEW, the password is in the notice board next to the kitchen hatch in the main hall

Trustees disclaimer

Every endeavour will be made by the Trustees to fulfil any booking but they retain the right to cancel any booking should the need arise. In such cases the Trustee’s liability will be limited to the refund of monies paid in respect of the booking

The Trustees will not accept liability for any injury, loss or damage incurred by hirers or any person whilst using the hall, including loss or damage to goods or property left in the hall

Safety of persons using the hall – As a minimum the hirer should take the following safety precautions

Consider risk issues to ensure safety of the hall users. Identify any specific precautions/actions that are required to ensure the safety of visitors to hall. Specific requirements may be needed for disabled persons, children etc. In particular the hirer should consider how s/he will evacuate the building in the event of a fire or other emergency

Locate the 3 fire exits from the building and check they are unobstructed and remain so

Locate the first aid box in the corridor

Check the position of fire extinguishers/fire blanket and their modes of operation

Ensure that no alterations are made to electrical circuits

Ensure that all portable electrical appliances brought in and used or stored in the hall are PAT tested and labelled as having been tested.

Record any accident that occurs in the Accident report book located in the corridor next to the first aid box

Hirers should not use any step ladders kept in the building

Report any defective or damaged equipment or facilities to the Booking Secretary so repairs can be actioned. Where possible a notice should be attached to the defective equipment warning that it is not to be used

All items brought into the hall by the hirer should be removed at the end of the period of hire unless agreed by The Trustees/Booking Secretary

Bouncy Castles are not allowed in the Village Hall as they are specifically excluded from our Public Liability insurance policy


Langham Village Hall holds Public Liability Insurance. The insurance does not cover the Hirer for loss as a result of his/her own actions or inaction

It is recommended that the hirer has adequate insurance in force for all legal liabilities which could arise, including death or personal injury to third parties, damage to hall property or the property of others, arising out of occupation and activities whilst at the Hall premises.

Condition and Security of the hall

The hirer must ensure that the hall is left secure and undamaged

Leaving the hall and entrance to an acceptable standard of cleanliness constitutes a condition of letting.

Cleaning equipment is in the cupboard in the rear corridor,

Important: all lights, standalone electric heaters boilers/urn must be switched off before leaving the hall

The main heating system should not be touched as heating is controlled remotely by the Trustees

Any spillages should be dealt with promptly; mops, brooms, dustpans and brushes stored in the cleaner’s cupboard which is in the corridor next to the Disabled toilet

All door and windows must be closed and locked securely after hire

Bagged rubbish, and/or recyclable waste, must be placed in the outside bins provided or removed from the premises. Failure to comply may incur an additional cleaning charge

The key must be returned at the agreed time to the Booking Secretary

To avoid causing damage, adhesive tape, drawing pins, nails, etc must not be used as fixings in the Hall: Blu-tack may be used on doors, windows and woodwork only. Notices may be placed by regular users only on the notice board provided

A charge may be made to cover the repair of any damage or breakages arising during a hire


Communal china/glassware/cutlery and some cookware is provided for use by all hirers. Please ensure this is washed and replaced in the cupboards after use

The dustbin is outside the rear exit. Please recycle rubbish if possible

Tables and chairs

Tables and chairs must not be taken outside the hall

Tables and chairs should be moved with care, so as not to damage the walls, woodwork or the floor, using the trolleys provided for the chairs

Table and chairs used must be returned to the store area and stacked neatly to allow

passage. Do not stack chairs more than 6 high. Tables should be returned to the cupboard adjacent to the Ladies toilets


Langham Village Hall

Church Street


LE15 7JE


Registered charity No: 522341 January 2019